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Project management for EU grant projects

The European Union invests millions of euros every year in stimulating innovation, sustainability and social development. They do this, among other things, by funding international cooperation projects within various sectors. These include Horizon Europe, Interreg, CEF, Innovation Fund, Digital Europe and other major European grant programmes.
Taking full advantage of these grant programmes requires not only a strong project proposal, but also effective coordination and expert project management during the project.

Coordinating and managing EU-funded cooperation projects

Have you submitted or already been awarded a EU grant application? Congratulations, that’s an important milestone! But the real work begins now. Successful implementation of an EU project requires professional project management that goes beyond substantive steering. You are responsible not only for the technological and scientific part, but also for its administrative and financial coordination. You need to properly inform all project partners about the applicable grant conditions, deadlines and reporting obligations.

However, for many researchers and project coordinators, the administrative and financial side of an EU project is not their daily work. It is therefore wise to hire an experienced project manager to provide support with coordination, communication and reporting. That way, as a researcher, you keep the focus on the content and innovation, while we take care of the rest.

FirstBlue offers full EU project management support

At FirstBlue, we have a team of experienced EU project managers who can support your organisation at every stage of the project. From drafting consortium agreements to submitting amendments and supervising financial reporting - we ensure you have full control over the process.

Our service contains:

  • 1. Start-up and legal support
    • Drafting and monitoring grant agreements and consortium agreements;
    • Strategic advice on partner selection and cooperation;
    • Support in negotiations between project partners;
    • Legal advice on contractual obligations.
  • 2. Daily project coordination
    • Coordination of financial and substantive progress;
    • Monitoring deadlines, deliverables and milestones;
    • Signalling and reporting deviations from the work plan;
    • Budget monitoring and compliance with grant conditions;
    • Liaise with the EU Project Officer and other grant providers.
  • 3. Reporting and accountability
    • Timely collection and review of financial and scientific reports;
    • Advice on eligible costs and budget exhaustion;
    • Preparation of cost statements and final reports;
    • Editing, reconciling and submitting reports on behalf of the consortium.
  • 4. Organisation of project meetings
    • Planning and organising (international) project meetings and training courses;
    • Taking care of programmes, invitations, minutes and action lists;
    • Supporting both physical and online meetings.
  • 5. Amendments and modifications
    • Advice and guidance on amendments to the work plan or collaboration;
    • Communication and coordination with the grantor on amendments;
    • Drafting of amendments, cover letters and revised budgets;
    • Administrative support for formal amendment requests.

Why choose FirstBlue?

  • Years of experience with European grant projects such as Horizon Europe, Innovation Fund and CEF
  • Up-to-date knowledge of EU directives
  • Complete support of your organisation or consortium
  • Personal coaching by a dedicated project manager
  • Efficient communication between partners and grant providers

More information or personal advice?

Are you looking for a reliable partner to manage your European cooperation project? Do you want to be sure you meet all the administrative and financial requirements of the grant? Feel free to contact us. Our specialists will be happy to discuss the possibilities with you and are looking forward to make sure your project stays on track – from start to final report. Get in touch with us. Fill in the contact form or send an e-mail to info@firstblue.com.

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